Complete Tour Booking Software
Some non-profit organizations manage tours. They send professional speakers to venues across the country, or present plays or other artistic or socially motivated events in school classrooms. These tours may be central to a non-profit’s mission, or may support it by informing and generating support from the community.
Sumac Tour Booking helps your organization design tour programs, schedule and book performers and venues, and do the necessary bookkeeping and follow-up. Sumac brings together program design and preparation, booking, day-of details, financial, and follow-up information to give you a complete tour booking solution.
Share and Update Tour Data Wherever You Are
Sumac has a cloud service that allows you to share and update donor data from anywhere there is an Internet connection. No more need to email lists back and forth. Staff and volunteers can access the same database at the same time from anywhere, so everyone always has the most up-to-date data.
Customize Your Database
Unlike other systems that have standard fields that you cannot alter, Sumac gives you complete flexibility to track the data you need for your organization. In a few minutes, change the names of fields, add your own, or customize drop down menus to include the data you need for your organization. No IT staff required!
Integrate With Everything
Sumac Tour Booking integrates directly with the basic CRM and all other pieces of Sumac. Since there is often a lot of overlap – people who participate also make donations, attend events and are associated with your organization in other ways – having everything connected means you can see the full scope of their involvement with your organization.
Manage Programs With Ease
Develop detailed requirements for a tour program or workshop: space, staff, technical, time in and out, knock down time, etc. Book the venue, and record relevant day-of contacts. Manage all contacts: including teachers, performers, venue contacts, bookers, partners, sponsors and funders.
Manage Daily Operations
Avoid conflicts and other scheduling problems using a calendar of all scheduled workshops. Track who is where and when, and set up reminders to keep performers and teachers on track.
Keeping In Touch
Need to stay in touch with tour participants and attendees? Sumac lets you create your own templates with custom formats, fonts and logos, personalized text and mail-merged data like name, address and recent activity. Sumac can even generate and include conditional text, for example, to include a special greeting to people who live in a particular city.
Built-in Email Marketing
Sumac comes with built-in broadcast email so you can send thousands of personalized emails in just a few clicks without using a separate application. If you already use external email services, like Constant Contact, Sumac integrates seamlessly.
Capture Costs, Track Payments
Capture all costs including consultants, staff, travel, and materials. Split invoices between two parties and track payments.
Track Feedback Online
With Sumac, you can put a form on your website to get feedback from any source, including teachers, performers, students, for all programs and workshops. When a form is submitted, all the information entered online goes directly into your Sumac database.
You can do this all with the Basic CRM and the following Add-ons: Tour Booking, and Reminders.
Get Started Today!